Manual Cheque entries don't want to post.

[dstauffer]

Hello, I've been battling with PCP for nearly a year now, but just haven't had time to really sit down and figure everything out.

V. 10.4

Windows XP SP3

I have entered several manual cheques that simply refuse to post. They are still there when I click "Locate". When I click post, it says there are now unposted transactions. I am having to resort to entering everything via the "Enter Transactions" module (which works, I guess). Any ideas? I'm sure (though its been a little while now) that I have previously entered manual cheques and then successfully posted them. I don't see anything different here. Is this perhaps not what the manual cheque module is for?

Thanks in advance.

David

[tborgal]

These transactions need to be posted in two places. You need to first post them in Accounts Payable then post them in Fund Accounting. If you do not post them in Accounts Payable first you will get the message you are seeing when you try to post in Fund Accounting.

Hope this helps.

[dstauffer]

Hi, and thanks for the response. Are you saying that I have to post a manual cheque, and then also enter a transaction? This seems like double the work, and I don't see the point of entering cheques if you have to duplicate the work also entering transactions to the journal.

I feel like I'm missing something here.

[Eden Whitehead]

Hi, and thanks for the response. Are you saying that I have to post a manual cheque, and then also enter a transaction? This seems like double the work, and I don't see the point of entering cheques if you have to duplicate the work also entering transactions to the journal.

I feel like I'm missing something here.

What Tom is saying is:
1) In Accounts Payable, enter your manual cheque(s). When all cheques are entered, click on "Post to Paid Items File and Fund Accounting"

2) In Fund Accouting, when ready to post transaction(s), click on "Post Transactions"

You enter the data only in Accounts Payable, but *post* it in both Accounts Payable and Fund Accouting. At this point, the info should appear in all related reports.

Hope this helps.
Eden

[dstauffer]

Thank you, step one is what I've been missing. I don't even remember that wording, so I'll go find it in the Account's payable section. Now my only problem will be some possible double entries, but this should solve my confusion.

Thanks a lot!