Contribution types and bank deposits

[lfpfinance]

My bank deposit slip requests separate totals for coin, currency, and checks. I added a contribution type for Coin, use Cash for currency and Check for checks. The following text from the Help file says I should be asked which types of contributions I want reported on the Bank Deposit Slip, Unposted Contribution report.

To print a bank deposit slip for unposted contributions:



1. From the Contributions menu, choose Reports - Contributions.

2. Choose Bank Deposit Slip, Unposted Contrib.

3. Click Run.

4. On the Report Options screen, select which dates and contribution types you would like to include on the deposit slip. You may also choose to print the report on a pre-printed bank deposit slip form. These forms are available from Dynamic Systems at (800) 782-2946 or (412) 831-1729.

5. Click OK.

I'm using PC+ 11.

However, I am given only optional dates on the Report Options Screen. Do I have to enable something else or is this a match-up problem between documentation and execution?

Thanks for your help.

[JohnDMeyers]

I didn't see any option for contribution type on this report.

There is a choice on the "Unposted Contributions" report, but that is not what you saw in the documentation.

In other words, I agree with you, there seems to be a mismatch.

[Zorak]

That's not a mistake, it's an easter egg in the manual

It's in the Version 10 manual, too.

While we can't fix the printed ones, the help file will be updated via Maintenance Release to remove those few extra words

[lfpfinance]

That's not a mistake, it's an easter egg in the manual

It's in the Version 10 manual, too.

While we can't fix the printed ones, the help file will be updated via Maintenance Release to remove those few extra words

How about fixing the report to match the description in the help file and the Reference Manual in the next maintenance release? Even some Easter eggs get eaten!

[NeilZ]

That's not a mistake, it's an easter egg in the manual

It's in the Version 10 manual, too.

While we can't fix the printed ones, the help file will be updated via Maintenance Release to remove those few extra words

How about fixing the report to match the description in the help file and the Reference Manual in the next maintenance release? Even some Easter eggs get eaten!

FWIW ... why would you want to have such a differentiation ??

[Zorak]

This would require yet another setup screen in the program, where it asks which of your custom contribution types should be treated as cash and which types to treat as checks.

I'm certain the bank doesn't want to see things split into more categories than cash or check (other than the "coin" differentiation from cash)

[lfpfinance]

This would require yet another setup screen in the program, where it asks which of your custom contribution types should be treated as cash and which types to treat as checks.

I was thinking it could be part of the same screen with the dates. There are several report screens that ask for multiple types of data before printing the report.

I'm not sure why you would have to have a setup screen for those custom contributions types. The reports simply prints a total in the end. Checks are listed. Good to go. Maybe you would need to add something to the custom contribution types screen so that you could choose whether or not the contribution would be added to the list like checks are, but that shouldn't be too onerous. Or maybe that is "If I can imagine it, you can program it thinking." that doesn't work so nicely in the real world of code.

Just trying to simplify my office procedures.

Thanks.

[NeilZ]

This would require yet another setup screen in the program, where it asks which of your custom contribution types should be treated as cash and which types to treat as checks.

I was thinking it could be part of the same screen with the dates. There are several report screens that ask for multiple types of data before printing the report.

I'm not sure why you would have to have a setup screen for those custom contributions types. The reports simply prints a total in the end. Checks are listed. Good to go. Maybe you would need to add something to the custom contribution types screen so that you could choose whether or not the contribution would be added to the list like checks are, but that shouldn't be too onerous. Or maybe that is "If I can imagine it, you can program it thinking." that doesn't work so nicely in the real world of code.

Just trying to simplify my office procedures.

Thanks.

Again, this is a bank deposit slip, the only things that should appear are cash and checks. I worked with a church where our cash was always in the 4 to 5 hundred dollar range, with checks in the 2 thousand. Not as large as some, but not insignificant either.

We never had problems with entering the proper amount of coin or currency based on our verification counts in the regular bank deposit slip. We used the printout from Powerchurch as another check on our manual cash count to verifiy the cash total we came up with.

[WOUC]

Our Bank requires Cheque, Cash and Coin breakdown too. They want to know not only the totals of each, they want it broken down to how many of each different bills and coins too. I struggled with this for a while as we kept writing the whole deposit slip out by hand. Then, I realised I could put my Excel expertise to work and came up with the solution. PC+(I'm using v10.4) has the ability to export/save any report to many different formats, one of them being MS Excel. So I wrote an Excel Sheet that would take in what PC+'s 'Bank Deposit Slip, Unposted Contributions' Report, would put out/save. I customised MY Deposit Slip to look the way I (and the bank) wanted it to look, and contain the content I (and the bank) want in it to. The only thing we have to enter is the count of each different denomination of bill and coin. This is a simple task and it adds another layer of 'double checking' to verify every thing is in balance. If you would like a copy of it, let me know.

[NeilZ]

Our Bank requires Cheque, Cash and Coin breakdown too. They want to know not only the totals of each, they want it broken down to how many of each different bills and coins too. I struggled with this for a while as we kept writing the whole deposit slip out by hand. Then, I realised I could put my Excel expertise to work and came up with the solution. PC+(I'm using v10.4) has the ability to export/save any report to many different formats, one of them being MS Excel. So I wrote an Excel Sheet that would take in what PC+'s 'Bank Deposit Slip, Unposted Contributions' Report, would put out/save. I customised MY Deposit Slip to look the way I (and the bank) wanted it to look, and contain the content I (and the bank) want in it to. The only thing we have to enter is the count of each different denomination of bill and coin. This is a simple task and it adds another layer of 'double checking' to verify every thing is in balance. If you would like a copy of it, let me know.

That's a tough bank ... most only need the total of cash.