Auto Withdrawals for Accounts Payable

[kathleenbayles]

Hello,

This is Kathleen, and I am a new user of PowerChurch. We have several monthly auto withdrawals and on-line payments. How do I record these without having to actually write a check?

[Pastor Ware]

The way I accomplish this it to do a manual check and use an abbreviation for the referance number.
Example:
For a payment for electronic tax withdrawls to the IRS I use for a check number
IRS 04302010, (showing the date in the ref. number)
Instead of printing the check, I save it, then post it at the appropriate time with the other checks.

By using the date in the ref. after the abbreviation, you can be consistant in using the same ref abbreviation accross multiple dates.

Choose abbreviations that make sense to you and be consistant.

I Hope This helps.

[JohnDMeyers]

We do it as PastorWare describes, too.

If the amounts are the same each month, you can set them up as a Repeating Item in Accounts Payable and choose the "Release as" to be "manual check". Then, you won't have to type them in each month.

[kathleenbayles]

I used the manual check for ours also. Thank you.

Kathleen