V11 Question - Attendance Register Form

[faithalive]

I posted this to the Membership Forum several weeks ago and haven't received any responses so I thought I would repost it here in case someone in this forum could answer my question:

I am currently using PC+ v10.4 but looking into upgrading to v11. I provide the Sun and Wed service attendance administrator with an Excel spreadsheet listing current attendees on the left column and the proceeding columns are the service dates for the month (example - January 2011 will list the first date column as 1/2/11 and the next date column will be 1/5/11, with the next column as 1/9/11 and so on, alternating Sunday and Wednesday so we don't have to have 2 separate rosters per month). The administrator then puts a check in the corresponding block to signify when that person attended a service. We can then go into PC+ later and add attendance.

My question is... does the new version allow more than 1 choice under the "Select the day of the week the activities occur"? In v10.4, it only allows me to choose 1 day which means I would have to make 2 different sheets per month to accommodate both services. Also, is there a way to group families together in this list? Since I do this report manually in Excel every month, for a family, we list the husband, then the wife, then the children since they often are sitting together. No matter what I've done in creating this type of report in PC+ it always sorts everyone according to last name, with no regard to family units or even order within the family (using Dir. Seq. No). We have 4 different families in the church with the same last name and would like to group these families together in the report. Is there a way to do this is v10.4 that I'm just missing or is this an option I have in v11? If I had these options, I could use PC+ instead of manually updating the Excel file every month and save LOADS of time.

Thank you in advance!

[NeilZ]

Well usually, if there's no reply in the forum (and many of us read all the forums), there may not be a good answer for you.

And in this case, there isn't one.

My question is... does the new version allow more than 1 choice under the "Select the day of the week the activities occur"? In v10.4, it only allows me to choose 1 day which means I would have to make 2 different sheets per month to accommodate both services.

This has not changed. I believe that it was never designed to cover the same activity on different days on the same roster.

Also, is there a way to group families together in this list? Since I do this report manually in Excel every month, for a family, we list the husband, then the wife, then the children since they often are sitting together.

This has not changed either. I can see the merits in grouping the family names together, for a large churchwide attendance sheet as you use, but for most attendance rosters used with classes or small groups, its not really necessary.

FWIW .. our church uses an attendance pad that is passed down the row or pew and filled in by the attenders. Then a volunteer takes these and directly enters the attendance into Powerchurch every week.

[faithalive]

Thanks Neil for your reply. I was just wondering if it had changed (or if I was missing something in my current version). You answered my questions so now I'll decide what to do. Thanks!!
Ruth

[Jeff]

There is a new report in version 11 called detail attendance by activity type. It is not designed for data entry but to show attendance trends. It lists the family members together in rows and in the columns it will show by week the attendance detail. So it will show if someone attended Sunday school and Wednesday service on one report. Here is an example of the report.

Region Capture.jpg

[faithalive]

Thanks Jeff for sharing that. I like that report. The wheels are turning now Version 11 is looking better and better! Thanks again!
Ruth