Can you make partial payments on invoices? Please tell me how.
Does manual checks affect invocing? I have paid invoices with manual checks and still the system requires me to print computer generated checks which causes a duplicate payment and necessitates a check void.
I would like to be able to make partial payments on o/s invoices by manual checks, because we don't print checks.
Accounts Payable
Moderators: Moderators, Tech Support
A/c Payable
Thx Matt,
Can you make partial payments on O/s invoices? I think if the manual checks are in the module, it should affect the o/s invoices just like the computer generated checks.
Can you make partial payments on O/s invoices? I think if the manual checks are in the module, it should affect the o/s invoices just like the computer generated checks.
Maybe you could try showing invoices being paid by manual checks this way:
Don't enter the manual checks you are using for the invoices into Power Church under the manual check option. Before you sit down to write the manual checks to be used to pay a group of invoices, run the print computer check option using regular paper, starting with the first check number of the manual checks you are going to use. Powerchurch will assign check numbers according to vender ID alphabetically. After the 'dummy checks' have printed, now you can write the actual manual checks using the printed output for reference as to which check number goes to which vender. As for partial payments, I would keep using the same invoice number for that vender each time you send a check until the invoice is fully paid for, which means you would have to be keeping track how much is remaing to be paid each time you make a payment. You could still enter manual checks in the system for other items you pay that aren't for invoices. When you post to fund accounting, you won't see a difference there between the manual checks that where entered as computer checks and your other manual checks. In accounts payable under selected paid items, you would have to select 'computer and manual checks' to see all your checks for a given time period.
Don't enter the manual checks you are using for the invoices into Power Church under the manual check option. Before you sit down to write the manual checks to be used to pay a group of invoices, run the print computer check option using regular paper, starting with the first check number of the manual checks you are going to use. Powerchurch will assign check numbers according to vender ID alphabetically. After the 'dummy checks' have printed, now you can write the actual manual checks using the printed output for reference as to which check number goes to which vender. As for partial payments, I would keep using the same invoice number for that vender each time you send a check until the invoice is fully paid for, which means you would have to be keeping track how much is remaing to be paid each time you make a payment. You could still enter manual checks in the system for other items you pay that aren't for invoices. When you post to fund accounting, you won't see a difference there between the manual checks that where entered as computer checks and your other manual checks. In accounts payable under selected paid items, you would have to select 'computer and manual checks' to see all your checks for a given time period.
Accounts Payable
Thx Lincolnda,
I think I will to run the payments through a/c payable in the chart of accounts to reflect the partial payments and maintain a balance.
To my knowlege the PCP automatically pays the full invoice when you pay through computer generated checks. You can only reduce the balance the vendor has in a/c payable by posting the invoice which PCP asked for the check to be printed.
I think I will to run the payments through a/c payable in the chart of accounts to reflect the partial payments and maintain a balance.
To my knowlege the PCP automatically pays the full invoice when you pay through computer generated checks. You can only reduce the balance the vendor has in a/c payable by posting the invoice which PCP asked for the check to be printed.