Worship attendance 350,000 records!

[vello]

I don't know where this change occurred, but when someone was not present, no record was created. Now we have these neverending "NOT PRESENT" lists. Is there a ways to enter only "PRESENT" codes for persons attending and leave the rest without a record?

It was easy to see someone's attendance when only "PRESENT" was displayed. Now you have to page through volumes of records to find the next "PRESENT" record.

[Zorak]

If you use the Fast Data Entry screen for attendance entry, you will get an attendance record (absent, present, or otherwise) for everyone in the activity. There has been no change to this.

[vello]

Ok. It's been years since I looked at this and perhaps it was even another accounting program. What would happen if I delete all the "ABSENT" records from the ATDATA file?

[NeilZ]

Ok. It's been years since I looked at this and perhaps it was even another accounting program. What would happen if I delete all the "ABSENT" records from the ATDATA file?

Well .. the problem is that you have the people permanently added to the activity. As Zorak said, the next time you add attendance through the Fast Data Entry function, as long as the person who did not attend is permanently attached to the activity, a "not present" record will be created.

I'm fairly sure these records are used when some reports are created, so if you delete them, you may not get correct reports.

[Jeff]

We use the absent records to produce reports such the consecutive absentee reports. This is how we know someone has been absent and not just joined the activity last week. We usually get more requests to show more about who was not there than the people who actually attended.

What problem are you having that you think the absent records are causing?