Accounts Payable: auto & bill pay

[ASmith11]

I set up several of our recurring bills on bill-pay via our checking account, thus I'm not cutting a physical check for these individual payments. Is there an expedient way to enter them into PC+? I was just going to do journal entries directly into fund accounting but if there's a better way through the accounts payable module I'm all ears.

Thanks!
Angie

[tborgal]

What I would do is set each one up as a repeating item manual check payment in accounts payable. Then each month you would just have to release them and you will have a record in each vendors information.

[ASmith11]

OK. I haven't done that before so I'll see if I can figure it out. I assume I can change the amount on the manual/repeating check?

[tborgal]

Before you post the transaction you can edit it as needed.
What version are you using?

[ASmith11]

it's v. 11.1

[tborgal]

To set up the repeat item go to Accounting > Accounts Payable > Repeating Items > Maintain Repeating Items. Set up the items as you would if you were creating a Manual Check. Make sure you select Manual Check and leave the default Pay now Yes selected. You can select the pattern and the next release date. After they are set up and the payment becomes due you can follow the same menu pattern but select Release Repeating Items. You are then given a screen where you can select the release date and the pattern of payment as well as whether it is a invoice or a manual check. You may be presented with list of items to be released. You can deselect those which you do not want to release at this time. Once the item has been released you can go into Accounting > Accounts Payable > Maintain Manual Checks. There you can edit the manual check as needed.

Hope this helps,

[ASmith11]

definitely! thanks so much. I'm going to give it a try.