Incorrect W-2: How to correct Social Sec. Wages?

[machavez]

For the first 2 weeks in 2011, Social Security was calculated incorrectly. (6.2% vs 4.2%) The extra amount was refunded to employees as a reimbursement by check.

Now, W-2s are incorrect and I need to print a corrected form for an ee. How do I accomplish this? I took over in November and am new to working with the payroll module.

How would I reduce an employee's SS amount from 2011 so that it is accurately reflected on a corrected W2?

Thanks for any help!
K.B.

[JohnDMeyers]

I take it that you entered the reimbursement check directly into Accounts Payable rather than through Payroll, right?

I'm just shooting from the hip, here, so make a backup, if you want to try this:

You can turn off all pay items except for SS on the employees who need corrections. Enter a negative number in the SS pay item. Process the payroll with only the SS item turned on. Post in Payroll, only.

[machavez]

Yes, the reimbursement was processed through A/P.

I will try your method.

Now, in the future.... How should it have been handled? I would have just reduced the amount of SS on the next payroll by the amount overpaid in the prior payroll? Correct?

Thank you!