Reallocation question

[stjohnd]

I have another question..

I had to reallocate a payment from one fund to another and I did that successfully however one of the funds now shows as paid double the amount.

In both funds the correct payment is shown..

How do I change the paid amount to what was actually paid?

[NeilZ]

I have another question..

I had to reallocate a payment from one fund to another and I did that successfully however one of the funds now shows as paid double the amount.

In both funds the correct payment is shown..

How do I change the paid amount to what was actually paid?

As I mentioned previously .. exactly what did you do to "REALLOCATE" the payment? Did you write a new check? Void and reenter the check to reflect the correct fund?

Without that info, we can't give you any specific answer.

[stjohnd]

I entered a negative for the same date/fund/check number for the incorrect entry
Then I entered a positive for the same date/fund/check number for the correct entry


When I look at both funds, the correct amount shows but for some reason the corrected fund shows double the payment.

[NeilZ]

I entered a negative for the same date/fund/check number for the incorrect entry
Then I entered a positive for the same date/fund/check number for the correct entry


When I look at both funds, the correct amount shows but for some reason the corrected fund shows double the payment.

OK .. now I'm confused. You're talking payment, but is this really a Contribution ??

In version 11.x, the best way to correct such items is to use the REVERSE function now available under View Posted Contributions. This will update Contributions, and when posted will create the proper transaction entries for Funds Accounting.

After the reversal, you can then enter the proper data under Enter Contributions. That said, entering a NEGATIVE amount to reverse an improper entry in Contributions will also work. All the information must be exactly the same except the amount must be an exact negative amount.

However, if you're not talking about Contributions, are you referring to Accounts Payable ??

[stjohnd]

Sorry, its a contribution

I am not running Power Church 11 though..we only have 10.

I did enter the proper data after I reversed the amount. I entered the information correctly -same date, same negative amount, minus from the correct fund then plus for the correct fund but still same date same check number.

[NeilZ]

Sorry, its a contribution.

OK ... now I understand.

Here's what you need to check:

If you have posted the corrected entries, which I'm assuming, then you should look for the envelope under View Posted Contributions. You should see the corrected entry listed there as negative numbers, make sure the fund numbers are the same.

You WILL see the original, a reverse, and the correction entries. The first two entries cancel themselves out, the third is the only one that counts.

[stjohnd]

I think the negative amount did not show..but now I can't find the contribution..

head on desk...

[stjohnd]

I think the negative amount did not show..but now I can't find the contribution..

head on desk...

[stjohnd]

Is there a way I can find a specific check number?

[NeilZ]

Is there a way I can find a specific check number?

Only in a specific contributor's Posted Contributions List.

However, you can head to the Posted Contributions report, select the date of the contribution for the report, and pull up the list of contributions added, you can then find the check number there.

[stjohnd]

I did all the above..
It only shows the amounts that are valid however when I process a Pledge and Contribution statement
it shows that he paid 4000 for year 2014 when he actually paid 2000

IN all the other reports it shows 2000.00


I don't know what to say..

[NeilZ]

I did all the above..
It only shows the amounts that are valid however when I process a Pledge and Contribution statement
it shows that he paid 4000 for year 2014 when he actually paid 2000

IN all the other reports it shows 2000.00


I don't know what to say..

Do a FULL DETAIL Contribution Statement to verify every date that was entered. If you're looking at a pledge balance, make sure that he didn't pay towards that pledge in 2013, as it won't show up on the statement as being paid in 2014, but it will reflect in the pledge balance paid.

[stjohnd]

Thank you!
I will try that this morning

[stjohnd]

I'm wondering if there is a glitch in my system or if I'm doing something wrong..

Today, I entered a contribution for 2014 in the correct fund, with the correct year, I have the posting in front of me..it shows in PC but the money that is "posted" does not show up as a credit to the correct fund.

ie.

Envelope 2108
made a payment for fund 214
I post the check in the correct year towards the correct fund. When I do a Full fund detail report the check shows up but the amount due is still the full amount.

Is there a trick to this

[stjohnd]

I figured that one out!


I had a brain freeze