Removing Check From Reconciliation List

[kirkre]

When we started using PowerChurch Online in January 2014, we entered two checks through the setup assistant that had not cleared the bank as of the end of December 2013 to establish the balance of our accounts as of the first of January 2014. Since then, those two checks have been declared "lost" and new checks had to be reissued and documented by accounting entries in Powerchurch. The Reconcile Bank Account menu lists those checks each time we reconcile the bank statement with Powerchurch and we want to remove them from the outstanding checks list. What is the best way to void those two checks since they were entered through the setup assistant and we can't seem to locate them with a specific accounting entry to reverse?

[NeilZ]

When we started using PowerChurch Online in January 2014, we entered two checks through the setup assistant that had not cleared the bank as of the end of December 2013 to establish the balance of our accounts as of the first of January 2014. Since then, those two checks have been declared "lost" and new checks had to be reissued and documented by accounting entries in Powerchurch. The Reconcile Bank Account menu lists those checks each time we reconcile the bank statement with Powerchurch and we want to remove them from the outstanding checks list. What is the best way to void those two checks since they were entered through the setup assistant and we can't seem to locate them with a specific accounting entry to reverse?

You need to create a transaction that reverses those checks. Ideally, this should have been done in 2014, if you have that year open (and if you have the system set to keep 18 months open you do), I'd go to the month you reissued those checks, and create the transaction as follows, one for each check:

Open Accounting -> Fund Accounting -> Enter Transactions

Enter the posting month as the month you reissued the checks (if possible, if not use the first open month in 2014, or Jan 2015).
For the ref/Check No enter the number of the check and void as follows; xxxx-Void. (actual check number)
In Transaction Desc enter - Voided Check.

The first line of the transaction will be the Checking Account, so enter the account number (Use the F2 key to look it up if necessary), and enter the amount of the check as a DEBIT.
The next line would be the expense account it was originally debited from, so you'd find that account number, and enter the amount as a CREDIT.

Enter all the information about this entry in the Transaction Notes for audit tracking.

Save the transaction.

Post both transactions.

The next time you go to reconcile, you will find the two VOID transaction in the Deposit area of the reconcile screen, clear those, and then clear the two checks listed in lower section of the screen.

Hope this helps

[kirkre]

Neil, thanks for the help on this. This was very helpful for us.

[NeilZ]

Glad to hear.