"Posting Payroll checks" version 9

[Mt Olive Church]

Is there a way to write payroll checks (for example: I write payroll on Friday for the week. The Friday check is pulled from the previous Sundays deposit. When the Sunday falls on the last day of the month, the check for that week is dated the next month. I want it to be posted to the previous month. How can this be accomplished other than to put incorrect dates on the checks!)

[Matt]

This month is a good example, where Sunday was January 30 and your payroll checks would be written tomorrow (Feb 4). When you go to print the payroll checks in the Payroll module, put the date Feb 4 but change the posting month to January. The checks will post to January business in Fund Accounting with the Feb 4 check date.

[Mt Olive Church]

Thank you for the reply. I have done the procedure as you described, but when I run a Wage & Hour report for January, the Feb 4 checks do not show.
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[Matt]

Ok. Now I understand. You want the checks written on Feb 4 to show up in January in the Payroll module. You are correct--in order for the Feb 4 checks to show up as January business in the Payroll module, you would need to backdate the checks to January 31. The Payroll module reports are date driven, while the Fund Accounting reports are period driven. I would recommend using the actual date the checks are issued to post in the Payroll module, for Federal and State withholding purposes.

[Mt Olive Church]

I've always matched Sunday offerings to payroll. In other words, if the month had 5 Sunday's - then it also had 5 payrolls. How can the financial statements be correct if this doesn't match?

[SBCTrustee]

Hello,

I don't understand your payroll accounting. I believe that PC+ is a cash basis system, therefore you recognize an expense only when you pay (write a check) .

Suppose that you had a telephone bill in January & each month Feb. thru Dec you did not pay any of them until December, then in the cash basis system (assuming they did not turn your telephone service off) you would show zero telephone expense until you paid it say in December. (All of the expense would go into December).

Why would not payroll work the same way?

Also remember that when you pay can effect your tax liability & rquarterly reporting requirements.

Tom