COMPUTER GENERATED CHECKS

[BECKY D]

IS THERE A WAY TO GENERATE COMPUTER CHECKS WITHOUT AN INVOICE? I JUST WANT TO WRITE CHECKS WITHOUT AN INVOICE & HAVE THEM PRINTED FROM THE COMPUTER, NOT HANDWRITTEN - CAN THIS BE DONE?

[Matt]

You must create an invoice before you can print a computer generated check. However, you don't need to have an actual invoice in hand in order to create one. For example, our church has many instances where we need to write a check to reimburse someone for church-related expenses they incurred. I just create an invoice for them and type in "Reimbursement" or something like that for the reference number. Then I run computer generated checks to cut them a check.

[Eden Whitehead]

You must create an invoice before you can print a computer generated check.

I am still in the planning/learning stages prior to going active with version 10:

Is it necessary to an create invoice before manually writing a check? (We do not use computer-generated checks.) Can I use the Vendor Records feature if I don't create invoices?

[tborgal]

If you are not printing checks via Computer Generated Checks you do not want to create an invoice at all. Use the Maintain Manual Checks option just below the Maintain Invoices option on the drop down menu in Accounts Payable. This will open a window with a simulated check where you can fill in all the information you need including the Vendor Name which is selected the same way you would in an Invoice.

Hope this helps.

[Eden Whitehead]

Yes, very helpful, Tom. Thanks!
Eden