Mysterious Bgn Balances

[bkedmondson]

We have been using all the modules except for the accounting module for a year now. I started to use the accounting module and there already appears to be a begining balance in the two checking accounts only, no other balances when running a trial balance report. Any ideas or suggestions? Also I never saw the accounting wizzard.

[Matt]

Run the journal report in Fund Accounting from the month prior to when you first started using PC+ to the current. You should see the postings that caused these balances. If necessary, you can reverse them if they are incorrect.

Also, what version of PC+ are you using?

[bkedmondson]

Updated to v9 at beginning of January. And the Journal report will not let me pick 2004. And shows nothing for 2005.

[Jeff]

If you started in a version prior to 9, then the year start balances you entered for accounts were converted to beginning balances in version 9. You would not have seen the accounting setup assistant because it is a new feature in version 9. It sounds like someone started to setup the accounting before converting to version 9 and the conversion just picked up the partial setup.

If you do not want to keep the setup and you are sure it means nothing, you can reset the acocunting under file -> preferences -> accounting setup.

[bkedmondson]

The process you mentioned above says that it will delete the chart of accounts. I would really not like having to do that again. I tried to delete the old data as suggested before starting the process mentioned above but it did not reset the numbers to 0. Is this to be expected?

[Matt]

In that case, just post an entry in Fund Accounting to clear the balances in the checking accounts, with the offset to your Fund Balance or Unrestricted Net Assets account.