Adding additional employees

[morningsideumc]

I've added two people to the Payroll module but when I go to Process Payroll, they don't show up. What did I forget to do?

[NeilZ]

I've added two people to the Payroll module but when I go to Process Payroll, they don't show up. What did I forget to do?

Did you follow the steps in the manual as listed on page 309? If you don't have a copy of the manual handy, there is a version in PDF form located in the \powerchurch\PCPLUS115 directory, look for PCPLUS115.pdf.

I've copied it here:

Adding a New Employee
PowerChurch Plus includes an Add Employee Assistant that steps through each of the
important fields of information tracked on the employee record. To get started, open
the Maintain List of Employees screen found under Accounting > Payroll > Maintain
List of Employees.

The fields on each step of the Add Employee Assistant are detailed in the descriptions
of each tab of the Maintain List of Employees screen.

To add an employee:

1. Click the Add button located near the top of the screen.

2. Enter employee information, such as name, address, and birthday. For
more information, refer to the Contact Information Tab .

3. Click Next.

4. Enter Payroll information, such as Employee Number, Social Security
number, and Pay Group. For more information, refer to the Payroll Information
Tab . Optionally, select the employee's envelope number to use for
Contribution Deductions.

Note: The Employee Number is automatically assigned, incrementing up from the
highest employee number. If you prefer to assign a different number, simply click
into the Employee Number field and change it. The Employee Number needs to
be unique.

5. Click Next.

6. If any Pay Items have been marked as Default Items, they will be shown
one at a time, allowing you to make changes to the tax table, amounts, etc.
Make any necessary changes and click Next to move on to the next Default Item.

7. On the Pay Items step, the Default Items will be included in the list
automatically. Use the Add, Edit, and Delete buttons to make changes to the
items assigned to this employee. A calculation of the current check amount can
be found at the bottom of the screen for your reference as you make changes.
Refer to the Pay Items Tab for more information.

8. Click Next.

9. Uncheck the option that reads "Create entry on Salary History tab" if you
do not wish for the Start of Employment entry to be recorded for you
automatically. Refer to the Salary History Tab for more information.

Not all fields on the Add Employee Assistant are required. If you do not have everything
you need to completely set up the employee, you can update this information at any
time.

[morningsideumc]

Okay, one employee is paid monthly, the other bi-weekly. All other employees are paid weekly. All are current employees. So... I added Current Employees II and Current Employees III to accommodate those two employees. Now all my weekly employees have been thrown into Current Employees II and my Current Employees designation has disappeared. Furthermore, the program will not let me add it back! What do I do now? some days....

[NeilZ]

Okay, one employee is paid monthly, the other bi-weekly. All other employees are paid weekly. All are current employees. So... I added Current Employees II and Current Employees III to accommodate those two employees. Now all my weekly employees have been thrown into Current Employees II and my Current Employees designation has disappeared. Furthermore, the program will not let me add it back! What do I do now? some days....

Evidently what happened was you inadvertently RENAMED the original Current Employees to Current Employees II, since that's the only way all your weekly employees wound up in C.E. II. I suspect that instead of clicking the ADD button, you just started typing 'II' next to the existing group label, then hit the SAVE button.

The proper way to do it, is click on ADD, then enter the data. Basically, you learned how to rename a group

As to why you can't add it back, now that's a mystery, maybe a Reindex will solve that.

However, what I would do is this.

1. Change the 'C.E. II' to "Current - Weekly"
2. Change C.E. III to "Current - BiWeekly"
3. Add "Current - Monthly"

[morningsideumc]

Well, it only took me a few seconds to realize what re-index was... I was going to tell you I know all Santa's reindeer...

Your solution didn't work the way it should and reindex didn't either. It won't let me delete either. I have a choice of II, III or Former. Any other ideas?

Thank you...

[NeilZ]

Well, it only took me a few seconds to realize what re-index was... I was going to tell you I know all Santa's reindeer...

Your solution didn't work the way it should and reindex didn't either. It won't let me delete either. I have a choice of II, III or Former. Any other ideas?

Thank you...

OK ... if you can't RENAME the group (remember, all you need to do is put your cursor in the DESCRIPTION block and click, the block will turn blue, now delete the current name using your DELETE key, entering a new name, then hitting the save button), then there's not much that can be done via the forum, and you'll have to call tech support.