Voiding & Reissuing Lost Reimbursement Checks - previous yr

[christybeth]

We have several "lost" checks that have not been cashed and need to be voided and reissued. We want to make sure the previous year is debited properly since our end of year reports have gone out.

I plan to Void the check within Accounts Payable. When reissuing the check though, how do I properly date it so it is debited in the right year. When on the Maintain Open Invoices - Accounts Payable screen, what should the Due Date be? I plan to put a note in the reference that it is to replace ck#__ as well as a note in the bottom left box. When I go to print the check, what date do I use? Example: Check for $79 on 8/22/2016.

We've had several Bookkeepers lately and I'm working to get things cleaned up. Thank you for all of your help!

[Zorak]

You should put today's date on the reissued check.

If you post both the void and the reissued check to the current accounting month, it will make a net effect of $0 in the current month, and will not cause a problem.