Pay Items

[LivingHopeAdmin]

In setting up a new employee, I am not able to add new Pay Items such as Social Security and Medicare to process for this new employee. They don't show up on the lists when I select "Add" in the Pay Items screen. We have previously only paid our pastor, who files as Self-Employed and doesn't have SS and Medicare deducted.

[NeilZ]

In setting up a new employee, I am not able to add new Pay Items such as Social Security and Medicare to process for this new employee. They don't show up on the lists when I select "Add" in the Pay Items screen. We have previously only paid our pastor, who files as Self-Employed and doesn't have SS and Medicare deducted.

You will have to create the Item Description for these. I suspect that you'll also have to setup the Tax Tables for each.

You may want to view this online video https://www.powerchurch.com/support/375 ... in-payroll,

Then visit this Knowledgebase article which will give you some pointers:

https://www.powerchurch.com/support/140 ... tax-tables

You will have to check to see if you have the Tax Type{/i] of Social Security and a Tax Type of Medicare setup in the system. These are usually setup for you if you used the payroll setup assistant to create your payroll system. If not, you may have to visit that area first.

I'd definitely pull out your PCPlus manual if you have one, or find the PDF version located in the PCPLUSnnn (where nnn is the version number) directory, which is under the main Powerchurch directory.

If you need some assistance, just ask here. All I ask is that you include all the information about where you are and what you have done so far.

[LivingHopeAdmin]

Both SS and Medicare are already set up in Tax Tables and Tax Types, with the correct percentages in them. I even started a new Pay Group with this new hire, thinking I could set up default Pay Items for this employee, since they would be different from our Pastor even though the pay frequency will be the same.

[NeilZ]

Both SS and Medicare are already set up in Tax Tables and Tax Types, with the correct percentages in them. I even started a new Pay Group with this new hire, thinking I could set up default Pay Items for this employee, since they would be different from our Pastor even though the pay frequency will be the same.

OK .. now you need to setup the Item Descriptions for the pay items. You will need one Social Security item of type TAX DEDUCTION for the employee, and one of type EMPLOYER LIABILITY for the employer, same with the Medicare item, one type TAX DEDUCTION for the employee and one type EMPLOYER LIABILITY for the employer.

Once that is done, you'll have two new tax deductions in the pay item list, as well as two new employer liability pay items. ALL four must be added to the employee list.

The employer liability items will request a liability account and an expense account assigned. Again, the Payroll Setup will create a separate Social Security liability account and a separate Medicare liability. It will also create a PAYROLL TAXES expense account, which can be used for both item descriptions.