Error in Payroll

peabodyumc · Post by **peabodyumc** » Wed Sep 07, 2005 5:58 pm

I was doing payroll and i believe I chose "write manual checks". i posted my paycheck and it wanted to print it right then (I actually write the checks but I also "print" them on blank paper for my "receipt" and to give to the employees for their tax figures). I didn't want to print them individually -- i wanted to do them all at once so i canceled it or so I thought.

In the end I ended up with a negative check written for the taxes. I posted it to fund accting before realizing what i had done (I thought by canceling it got me totally out of there). So i did a reversal. It reversed it from fund accounting but it still showed up in payroll that I owed that much money in taxes to the government.

LUCKILY, I realized that I had a backup that was only a couple days old and I restored that backup and started over. however, if that would happen to me again, how do I correct something like that?

I appreciate the warnings I get from fund accting when I want to reverse or correct something but I wish the warning told me what my option was as opposed to just telling me that the fix or reversal won't affect contributions or payroll or accounts payable or wherever the original transaction was made.

Thanks!

Laurie

Post by **Zaphod** » Thu Sep 08, 2005 10:27 am

If you're using v9, and you post a check that's not right, you can use the "Void Check" function in Payroll. If you're using 8.5 or prior, you'll need to use "Manual/Void Check." That will fix PR, and send the appropriate entry to Fund Accounting. If you managed to catch the original incorrect entry and delete it from Fund Accounting unposted, you'll want to do likewise with the void. Otherwise, post it, and both places will be updated.

peabodyumc · Post by **peabodyumc** » Thu Sep 08, 2005 3:03 pm

You know I thought about the void but I hadn't posted it to fund accounting yet so was thinking I needed to void it from there. Plus how can you write a negative check???? I just knew if I TRIED to post it I was going to get an error message saying I couldn't write a negative check. The whole thing was funky!!!

I didn't think about voiding it from payroll -- I will definitely remember that one! Thanks!

Laurie (who is using version 9!).