Contribution/receipt question

[Julie]

I am hoping that someone will be able to help me with this question.

One of our Temporarily Restricted funds is money from the sale of a CD that our church pianist made. The money is for the Worship committee to purchase some equipment that they have been needing.

So far, a lot of the money in the account has been used as each item has been purchased. There were still a few things to get, however the money in the fund was not enough to cover it all. Two people on the worship committee have volunteered to cover the extra costs, but would like a receipt for it.

My question is, how do I track all of this in Powerchurch, or can I?

The people involved had thought about just donating the money, then purchasing the equipment and being reimbursed, but thought that was redundant. Is this perhaps how it should have been done?

I hope this makes sense...I would appreciate any help I can get!

[NeilZ]

I am hoping that someone will be able to help me with this question.

One of our Temporarily Restricted funds is money from the sale of a CD that our church pianist made. The money is for the Worship committee to purchase some equipment that they have been needing.

So far, a lot of the money in the account has been used as each item has been purchased. There were still a few things to get, however the money in the fund was not enough to cover it all. Two people on the worship committee have volunteered to cover the extra costs, but would like a receipt for it.

My question is, how do I track all of this in Powerchurch, or can I?

The people involved had thought about just donating the money, then purchasing the equipment and being reimbursed, but thought that was redundant. Is this perhaps how it should have been done?

I hope this makes sense...I would appreciate any help I can get!

I see two ways to handle this:

1. What you can do is create a contribution fund that will update to the Restricted Fund in funds accounting, and is one of the funds that will print out in your contribtuions statement.

2. You can accept the funds and have the treasurer deposit them in the restricted fund and then write out a receipt on church letterhead for the funds.

Either way, they're covered.

[Julie]

Okay...I understand what you are saying, but I still have questions!

The people have already paid for merchandise (to make the math easy, let's say they bought $1000 of merchandise). There is $500 in the fund, which they need to be reimbursed with, and need to be given a receipt for the remaining $500.

Is there an entry I can do to show the $1000 of merchandise, the $500 cheque and the $500 receipt given to them??? I know in my head what I want to do, I am just not sure if I can do it that way...know what I mean?

Thanks!
Julie

[tborgal]

The way we handle a situation like this is to issue a check to the donor for the full amount of the mechandise and they give the cash back to the church. You can issue two checks for $500 each if you like and they can endorse one back over to the church. Then using option 1 on Neil's reply the donation will show up on their contribution statement. This gets around any problems with putting a value on non-cash contributoins.