Corporate Payee Name on AP Cheques

[SingItMax]

I am using PowerChurch Plus 14 and have the latest maintenance release installed.

I printed a check in the AP module and had it returned to me because the payee printed incorrectly. This is an organization that is doing business as "Local Company" with its head office far away in "Big City".

I set up the vendor as
Vendor Name/DBA: Local Company
Corporate Name: Big City (with the corporate address as requested by the vendor).

...but when it printed, it did not use the corporate name, but the DBA name (and they cannot deposit it). This seems backwards to me. Should it not print the payee as the corporate name? If I move the DBA to the corporate name field, and the corporate name to the vendor name field, I will have a harder time remembering the name of the local company which is the only way we refer to them.

I tried to change this is in the custom cheque layout > custom > edit layout, but cannot figure out what to put in the "name" field. The field properties pop-up show the expression "Name" and I tried to change it to "corporate name" but it isn't valid. After that nothing makes sense to me, so I did not make any changes to my custom check layout.

Please advise if it is possible to change the payee name on AP checks.
Thank you.
Maxine Shantz
PowerChurch 14

[Zorak]

The corporate name would only be used on tax forms. The DBA is the name you use every day for the company. If they can't deposit a check with their DBA name on it, it doesn't sound like they are actually Doing Business As that name.

[sgbani]

Depending on the name of "Local Company", you could attempt to reassign the Vendor ID to a shorten name base of 5 digits I believe (maybe 6 is the limit). That way, when you search the vendor list, it may still show up as you type, yet the correct payee name would be present.

Before making such a change, and if you already have vendor ID's using letters / names, test this theory out when searching the vendor ID list.

[SingItMax]

Thank you both for the fast response and the explanation. I have no idea why they can't deposit the cheque and yet have two very different names. Might be because Canadian banks are very picky.

I'll update my vendor and thank you for the suggestion regarding the vendor ID.

Maxine