Contribution written on closed bank account

[songbird331]

Attendee wrote their contribution on their 'old' bank account. The check has been posted in F/A. How do I take this 'check amount' off of the total deposit and change the deposit amount to reflect this change? A charge back fee was also added, which I can put in office expense.

[NeilZ]

I could have sworn that there was an answer here when I came through here earlier !!???

The answer (which I'm trying to recall who left it) was this:

1. Reverse the original transaction by looking up the contributor's record under View Posted Transactions, find it, click on the REVERSE button.
2. Post this reversal to Funds Accounting. This will update the Income and Asset (Checking) accounts to reflect the removed check.
3. Enter the Bank Fee by entering a transaction through Funds Accounting.

Your original deposit along with the returned check, and fee should show up on your Bank Statement, and you should be able to reconcile all the transactions at that time.

UPDATE: change View Posted Transactions listed above to View Posted CONTRIBUTIONS ... sorry for any confusion.

[songbird331]

I guess I'm not understanding you. This contribution is included in the whole church offering. What I've been reading in previous posts looks like it would be corrected somehow in Contributions first, before doing anything under View Posted Transactions. Probably wrong...and that's why I'm asking

[NeilZ]

I guess I'm not understanding you. This contribution is included in the whole church offering. What I've been reading in previous posts looks like it would be corrected somehow in Contributions first, before doing anything under View Posted Transactions. Probably wrong...and that's why I'm asking

My bad .. its Posted CONTRIBUTIONS ... sorry. If you took the sentence in context - "look up the contributor's record ..." you would immediately notice that I was talking about Contributions, and had inadvertently referred to a function under Funds Accounting.

That said, the rest of the post is correct. Once you did that reversal, you would then post contributions to Funds Accounting, which would correct all the accounts in Funds Accounting. It WILL NOT correct the original deposit transaction, as that transaction was valid at the time it was deposited, and which is what will show up on the bank statement.