Transfer Open Invoices to Fund Accounting

[dishman2000]

I set up a lot of "invoices" for payments made online and I can't find a way to "Post" them from Accounts Receivable to Fund Accounting without generating checks from the transactions. I thought I read where you should create invoices for online transactions to capture all the accounting data from the "Vendor" and then Post to Fund Accounting. Hope I don't have to re-enter all these transactions into Fund Accounting. Our Financial Coordinator who ran PowerChurch just left and I have taken over the duties temporarily until we can replace her. it's been a couple of years since I've entered transactions into PowerChurch, but I originally set it up years ago.

Jay

[NeilZ]

I set up a lot of "invoices" for payments made online and I can't find a way to "Post" them from Accounts Receivable to Fund Accounting without generating checks from the transactions. I thought I read where you should create invoices for online transactions to capture all the accounting data from the "Vendor" and then Post to Fund Accounting. Hope I don't have to re-enter all these transactions into Fund Accounting. Our Financial Coordinator who ran PowerChurch just left and I have taken over the duties temporarily until we can replace her. it's been a couple of years since I've entered transactions into PowerChurch, but I originally set it up years ago.

Jay

DELETE those 'invoices', and recreate them as MANUAL CHECKS. This basically enters the same data in the vendor and AR files, but eliminates having to 'print' a check.

Enter the information on the manual check, choosing the vendor as you would for an invoice, entering the amount, etc. If you have the vendor setup to use the same expense accounts all the time, then that will be entered for you on the accounts list. For a CHECK number, use something that makes sense to you, such as EFT-TAX, or EFT-PWR, whatever you want. These will then post properly.

[dishman2000]

Thanks! That's what I was afraid your answer was going to be. I've entered about 20 transactions, so it won't be so bad.

Jay

[NeilZ]

Thanks! That's what I was afraid your answer was going to be. I've entered about 20 transactions, so it won't be so bad.

Jay

Sorry to hear that .. but better you find out now rather than later

[dishman2000]

So is there a way to "save" Vendor info that has multiple account splits in it (like Payroll that may post to Cash Pay and Housing Allowance)? I'm just saving one of the Debit accounts right now and going into the transaction and adding the other one but I have to use a "cheat sheet" to remember the dollar amounts between the two Expense Accounts that are debited.

Jay

[Zorak]

You could use the Repeating Items in Accounts Payable to save your template transaction for that vendor. Go to Accounting > Accounts Payable > Repeating Items. Choose Maintain Repeating Items and add the transaction there. Later, when you need to pay this vendor, from that same menu, choose Release Repeating Items.

[NeilZ]

If you follow Zorak's tip, you will have to then clear any records kept in Payroll for that vendor by creating a dummy Manual Check and deleting it so you won't have months of entries sitting there.

[dishman2000]

Thanks Neil, but I think you answered my question in the Payroll thread today. I'll be using the Payroll function instead of "Invoices" for payroll splits. It's good to know, however that I can "save" split transactions for "Manual Checks" for any online transactions that cross multiple accounts in PowerChurch.

[NeilZ]

Thanks Neil, but I think you answered my question in the Payroll thread today. I'll be using the Payroll function instead of "Invoices" for payroll splits. It's good to know, however that I can "save" split transactions for "Manual Checks" for any online transactions that cross multiple accounts in PowerChurch.

Well .. the topic was split because the original question was about 'vendors' and online payments, and the second was about employees. While they both work somewhat the same, there are major differences.