Restart Accounting - Payroll question

[bpbrogan]

Our church year runs from May 1 - April 30. We decided to restart accounting for the new church year this past May. As a result payroll checks do not show correct year to date amounts because the information for January - April is not in the system. Does anyone have any suggestions on how I might be able to put the info in to show the correct year to date payroll to include January - April?

[Zorak]

You can record a manual check for each employee, processing the year to date amounts for each item. You will want to change tax table fields to NONE on each item, to make sure that the amounts recorded are exactly what was taken out previously.

Doing this will, of course, send an unposted transaction over to the Fund Accounting module. If the checks and amounts were already taken into consideration with your beginning balances in Fund Accounting, then delete the unposted transactions in Modify Unposted Transactions.

If these amounts are needed for Fund Accounting balances to be correct, then you may want to consider a separate monthly lump sum check for each employee, rather than processing the whole YTD amounts in one. This will allow you to apply it all to the proper Accounting Month when posting.

[bpbrogan]

Thank you for the quick reply. I had not thought about being able to delete the transaction in the unposted transactions in Fund Accounting. That takes care of the issue! Thanks so much!