REPEATING ITEMS in PAYABLES

[TBCgunni]

Can you change the invoice amount for a repeating item - such as a uitlity bill that you pay every month - but the amount changes every month - can that be a repeating item? Thanks - Elida Jacobs

[tborgal]

I personally don't do this with bills that the amount changes on every month but I don't see why you can't. I have not tried it but I would enter the repeat entry with no amount and then enter the correct amount by editing the unposted invoice.
Just tried it and if no amount is entered you are not allowed to save the transaction. So you will have to put in an amount which will have to be changed when the transaction is released. Not sure this will actually save you any time.

[JohnDMeyers]

Tom:

We actually do this on a dozen transactions. The time saved is having to enter the account numbers in the Debits and Credits. Plus, it is a reminder on paying certain items.

For example, we make a transfer to a supported missionary from one account to another on a monthly basis. It is a manual check (book entry, only) because it is an electronic transfer. The amount is a set amount plus any donations that have come in for the month.

We also use it to make an electronic transfer for our electric bill, which is also a monthly amount that changes every month. Our bookkeeper only has to change the amount, and she's done. Much quicker than entering the accounting funds on two lines every time, and we never forget to look at the bank statement to find the amount.

Just my $0.02

[Eden Whitehead]

We use the repeating items in payables for ALL regular weekly, monthly, and quarterly payments. We are still in the "good old days" writing all manual checks so I basically wait until near the end of the month and enter them all at once from the physical check register. I find it easier to change the amount than to enter all the data every time.

Also, the amount I use to set up the repeating item is the average (or in the "neighborhood" of the "usual") amount, so when I enter the actual amount it gives me a way to see if I need to bring the item to the Board's attention. For example, from time to time the water bill has escalated due to a leak. Being able to see at a glance what the average/usual payment is has been helpful in those cases.

[TBCgunni]

Thank you all very much...helpful....Elida