CONTRIBUTIONS HELPPP!!!

[stroupesters]

I accidentally deleted posted contributions in the fund accounting area and they show up on the contributions reports, but not in the balance sheet. Somehow they double posted, so I was searching to see how to fix it, and accidentally deleted the post in fund accounting and then saw that I had to reverse it by putting in negatives for everyone...so I did....now on my cash flow I show one complete set of the contributions, one deleted set of contributions, but in contribution reports for individuals it still shows they have a contribution of the original amount. So, I 'm not sure if I enter it again will it duplicate on their statements? AND will it appropriately rectify the issue.

At this point if I could delete all of November and start over at the beginning of November that would be my choice.

ANY HELP would be most appreciated!!!!

Jamie

[Zaina]

It isn't necessary to delete November and start over. Since contributions appears to be correct, you could just go into Accounting => Fund Accounting => Enter Transactions and do a journal entry where, using the Contributions report for that date, enter a debit to the bank and credits to the appropriate income accounts. You could even look at the original transaction in the View Posted Transaction screen even as a guide to the entry you can make. This will put the contributions back into fund accounting.

[NeilZ]

Jamie ..

just follow Zaina's recommendations. However, to ease your mind a bit here's the relationship between Contributions and Funds Accounting.

There really isn't one !!!

Really ... no kidding !!

You could use Powerchurch just for its Membership and Contributions and not have a problem.

The Contribution Module has NO direct connection to the Funds Accounting system. The only way information gets passed to Funds Accounting from Contributions is when you go and POST contributions and you use the Post Contributions to Funds Accounting option of the posting. NO data flows the other way at ALL.

You can delete the contributions deposits in Funds Accounting until the cows come home, and NO data in Contributions will be delete. Two separate databases, two separate sets of access.

The ONLY thing that links Contributions and Accounting is when you add a new Contribution Fund in the Contribution Module. That ADD wizard will read the chart of account table to allow you to choose what income and asset accounts you want to post the Contributions in that fund to. What that data is then used for is to create a Transaction when you Post to Funds Accounting. This transaction is the same type of transaction that Accounts Payable and Payroll will create when making payments and writing checks.

That transaction is then dropped in the Funds Accounting Unposted Transactions queue, where you can then adjust if necessary if you want. It is only processed when you decide to enter the Funds Accounting module and post transactions there.

I hope this gives you some explanation why you see what you're seeing.

If not, please don't hesitate to ask.

[stroupesters]

Hey Zaina and Neil:

Super helpful information! Thanks so much!

Jamie