I was making out payroll for the month and was surprised to discover that one of my 10 month employees was getting a check while the other was not. Looking back it appears that the employee not getting a check this month had an earlier paycheck voided and reissued. Has anyone else run into this or did we goof something up in voiding a payroll check? Is there a bug in resetting the number of payroll checks when one has been voided?
Fr. Tom Graner
St. Therese the Little Flower
Rugby, ND
Checks per year and VOIDing a payroll check
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lfpfinance
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JohnDMeyers
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Re: Checks per year and VOIDing a payroll check
I haven't encountered any bugs, but there are a lot of possibilities depending on how your voided and then reissued your check.
Did you void the check in Payroll or Accounts Payable?
Did you reissue the check in Payroll or Accounts Payable?
If in payroll - did you reissue the check for the same date as the original? and if so, did you turn off everyone else's check before reissuing the voided one?
Did you void the check in Payroll or Accounts Payable?
Did you reissue the check in Payroll or Accounts Payable?
If in payroll - did you reissue the check for the same date as the original? and if so, did you turn off everyone else's check before reissuing the voided one?
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lfpfinance
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Re: Checks per year and VOIDing a payroll check
Did you void the check in Payroll or Accounts Payable?
The Fund Accounting 'View Posted Transactions' function shows that it was done in the PR (PayRoll) Journal.
Did you reissue the check in Payroll or Accounts Payable?
FA also shows that a new payroll check was issued with a different check number, but the same date.
If in payroll - did you reissue the check for the same date as the original? and if so, did you turn off everyone else's check before reissuing the voided one?
I don't know if everyone else's check was turned off or not. I'm new to the bookkeeping responsibilities as of the last payroll period. All the employees with the same contract start date have received 9 monthly paychecks this year. Not sure why you are asking about this one. Maybe I don't want to know.
Our usual tactic has been to change the employee's payroll period group and then write a paycheck for that group with one member followed by switching the employee back to their initial group.
It does occur to me though that I'm going to have a tough time writing a 10th paycheck. Do I just do a manual transaction and copy the data from a previous paycheck? Will that cause problems with my W2 down the road? Oh the tangled web we weave in making a goof!
Fr. Tom Graner
The Fund Accounting 'View Posted Transactions' function shows that it was done in the PR (PayRoll) Journal.
Did you reissue the check in Payroll or Accounts Payable?
FA also shows that a new payroll check was issued with a different check number, but the same date.
If in payroll - did you reissue the check for the same date as the original? and if so, did you turn off everyone else's check before reissuing the voided one?
I don't know if everyone else's check was turned off or not. I'm new to the bookkeeping responsibilities as of the last payroll period. All the employees with the same contract start date have received 9 monthly paychecks this year. Not sure why you are asking about this one. Maybe I don't want to know.
Our usual tactic has been to change the employee's payroll period group and then write a paycheck for that group with one member followed by switching the employee back to their initial group.
It does occur to me though that I'm going to have a tough time writing a 10th paycheck. Do I just do a manual transaction and copy the data from a previous paycheck? Will that cause problems with my W2 down the road? Oh the tangled web we weave in making a goof!
Fr. Tom Graner
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JohnDMeyers
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Re: Checks per year and VOIDing a payroll check
Your group-switching technique is a good one. That answers my concern about reprinting the check.
When payroll is done (all groups), all the checks get printed. Unless you intentionally do something, reprinting one check will also print ALL checks. By using a different group, you successfully got around that one.
You can print the final check in the same manner. Use the payroll module and change the group again.
I'm not sure, at this point, why one employee got one less check than the rest.
You should run a report in Payroll / Selected Payroll Data, for that employee number, and count the number of checks that have been issued.
After you use the change-the-group technique, and print the check, you can re-check the Selected Payroll Data report.
Because you voided in Payroll and reprinted the check in Payroll, the W2 should be correct.
It should come out ok.
Let me know.
When payroll is done (all groups), all the checks get printed. Unless you intentionally do something, reprinting one check will also print ALL checks. By using a different group, you successfully got around that one.
You can print the final check in the same manner. Use the payroll module and change the group again.
I'm not sure, at this point, why one employee got one less check than the rest.
You should run a report in Payroll / Selected Payroll Data, for that employee number, and count the number of checks that have been issued.
After you use the change-the-group technique, and print the check, you can re-check the Selected Payroll Data report.
Because you voided in Payroll and reprinted the check in Payroll, the W2 should be correct.
It should come out ok.
Let me know.
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Visit http://www.youtube.com/user/EmpowerYour ... ture=watch
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lfpfinance
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Re: Checks per year and VOIDing a payroll check
Looks like things came out right. Managed to get the check printed and everything seems to line up. Wound up with two paychecks for the employee in question in the end and had to void one of them. Not sure where I got waylaid, but got everything to work. Thinking that I must have been looking at reports prior to printing paychecks, but that just doesn't make sense. One of the mysterious things about computer. They do exactly what you tell them, even when you don't know exactly what you told them. I'm on my way. Thanks for the feedback.
Tom
Tom